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Asset management for companies and institutions.

Know what you have. And who uses it.

IT, administration and finance share one asset record for devices, furniture and equipment, including responsibility, handovers, maintenance and book values.

Request a demo

A personal product presentation at an agreed time.

Request trial access

After email verification and approval of your request, we set up your trial environment.

For your trial:

  • No credit card required
  • Trial environment hosted in Europe
  • Trial ends automatically
Veviad dashboard showing asset metrics, status overview and recent activity

Dashboard with example data

Why Veviad

Keep track without chasing scattered lists.

When IT, administration and finance keep separate lists, responsibility, handovers and book values need to be brought together. Veviad keeps this information, maintenance and history in the same asset record.

  1. Instead ofPaper and spreadsheets

    Find the records for each asset

    Handovers, checklists and relevant status changes stay with the asset. Find the records for each activity in one place.

  2. Instead ofUnclear responsibility

    Know who is responsible

    Assign equipment to people, departments and locations. Confirmed handovers and returns record what was handed over.

  3. Instead ofSeparate data sources

    Work with the same information

    From purchase date and the latest handover to book value, IT, administration and finance use a shared asset record.

For your working day

One inventory. Many responsibilities.

IT, administration and finance need different information about the same equipment. Veviad brings their work together in one shared inventory.

Companies

Keep track of devices, furniture and equipment across teams and locations.

  • Issue and return employee devices

    IT assigns a laptop to a new employee, then records its confirmed return against the same asset.

  • Find equipment across locations

    Operations and facilities teams see which equipment belongs to each location and who is responsible for it.

  • Reconcile inventory and book values

    The finance team checks acquisition cost, cost centre and book value calculated using straight-line depreciation against the same asset record.

Public and social institutions

Assign shared equipment to departments, locations and the people responsible for it.

  • Assign equipment in local government

    Municipal administration records which devices and furniture each department uses and who they are assigned to.

  • Hand over shared devices

    Schools and educational institutions document the issue and return of laptops, tablets and other equipment.

  • Connect responsibility and maintenance

    Social care and healthcare organisations assign equipment to their teams and plan maintenance within each asset record.

See the product

From the current status to a traceable record.

See how Veviad records handovers, asset history and book values.

HandoverHistoryBook value

Who received the device?

The confirmed handover records who received the device and when.

Product views with example dataEnlarge screenshot
Veviad confirmed handover showing the person responsible and confirmation status using example data

What changed on this asset?

Assignment, inventory audit, maintenance and invoice remain traceable in the same asset’s history.

Product views with example dataEnlarge screenshot
Veviad asset history showing recorded assignment, inventory audit, maintenance and an attached example invoice

How is the book value calculated?

Invoice, acquisition cost and straight-line depreciation appear alongside the book value. “Monitor” is the calculated status of the maintenance-cost comparison.

Product views with example dataEnlarge screenshot
Veviad book-value view showing an attached example invoice, straight-line depreciation and the maintenance-cost comparison status

The platform

Manage equipment from acquisition to disposal.

Register your assets once, then record assignments, maintenance and changes in the same place.

  1. Acquisition
  2. Assignment
  3. Maintenance
  4. Disposal

Find inventory and responsibility quickly

Organise assets by category, custom fields, location, department and cost centre. Search and saved views help you find them again.

Keep maintenance and tasks in view

From Growth

Plan maintenance and create checklists with required steps. Reminders stay within the asset record.

Keep a traceable record of every handover

From Growth

Confirm assignments and returns digitally. PDF handover records and the asset history document the activity.

Analyse inventory for the questions you need to answer

Use modular dashboards, reports with filters and charts, and CSV export. Reports can also be delivered by email.

See inventory and book values together

Record acquisition details and track straight-line depreciation and calculated book values across the lifecycle of your assets.

Import existing lists and label your assets

Import and export inventory data as CSV. Configurable QR/PDF labels connect equipment to its record.

Getting started

Turn existing lists into a shared inventory.

Bring in your data, organise your equipment and use the inventory in your daily work. The setup assistant guides you through your organisation's essentials.

  1. Import existing lists

    Prepare your inventory data as CSV and import it into Veviad.

  2. Organise equipment and responsibility

    Set up categories, locations, departments and cost centres. Decide who maintains your inventory data.

  3. Put your inventory to work

    Label assets and keep assignments up to date. Handovers, maintenance and reporting stay connected to each asset.

What data should I prepare?

Export your existing inventory lists as CSV and use the import template in Veviad. Review names, locations and assignments. Before importing, Veviad highlights missing or invalid information.

What support is available when getting started?

The setup assistant helps with your organisation’s essentials. Email and ticket support is available on business days. We discuss your requirements and open questions in the personal demo.

Who keeps the inventory up to date?

Decide who maintains the inventory in your organisation. Authorised users record assignments, location changes and status updates on the asset. IT, administration and finance then work from the same record.

Veviad AI

Answer inventory questions. Simplify everyday work.

Use AI to answer inventory questions, analyse data with supporting evidence and charts, prepare asset drafts from PDFs and summarise activity and reports. The Model Context Protocol® (MCP™) also connects Veviad with compatible AI applications.

Ask about assets and responsibility

Ask questions about asset data and locations in a chat with read-only access.

Explore your data with analyses and charts

Explore costs, book values, utilisation and asset age through analyses, charts and traceable supporting evidence.

Prepare asset drafts from invoices

Extract asset details from PDF invoices and delivery notes, then review the drafts before adding them to your inventory.

Summarise activity and asset history

Get a concise overview of inventory activity, asset history and upcoming maintenance or warranty deadlines.

Understand reports with AI support

Choose the focus and language of your report summaries, with AI help suggesting a useful focus. You can also schedule report delivery by email.

Connect Veviad to your AI tools

Use your inventory, asset history and maintenance information in compatible AI applications through MCP (Model Context Protocol). With write access enabled, you can also create assets or report damage.

Security and deployment

Control access. Trace changes.

Managed cloud in EuropeData protection under GDPRSSO · SAML 2.0 · OIDCSCIM provisioning

Sign in with your existing account

Use Microsoft Entra ID, OIDC or SAML 2.0 for single sign-on. JIT and SCIM support automatic provisioning.

Grant access by responsibility

Set permissions at field and department level. Custom roles reflect your organisation's responsibilities.

Trace changes for audits

Search and filter logged changes and actions. Export the audit history for review.

Choose the deployment that fits

Use the managed cloud in Europe. Dedicated private environments or self-hosting are available with Enterprise.

Get support for daily work

Email and ticket support is available on business days (Europe/Berlin), with prioritised support as an option.

Reuse your inventory data

Each environment contains one organisation with clearly separated data. Export your asset data as CSV when needed.

Packages

Packages That Grow With Your Inventory.

Pricing depends on your asset inventory and the number of operators: users with elevated administration permissions. Employees use the included self-service features at no additional user charge.

Digital handovers and maintenance planning are included from Growth.

CONTROL YOUR INVENTORY

Starter

Core inventory management for small teams moving beyond spreadsheets.

500 assets · 3 operators · unlimited employees
  • Asset register, lifecycle and book values
  • QR/PDF labels · CSV import/export
  • Categories, custom fields and audit trail
  • Passkey MFA and security controls

Veviad Assistant available as an optional add-on

Request pricing

RUN OPERATIONS

FOR GROWING TEAMS

Growth

Controlled operations with maintenance, handovers, reporting, SSO and Veviad Assistant.

2,500 assets · 10 operators · unlimited employees
  • Everything in Starter
  • Maintenance, damage, checklists, handovers and disposal
  • Reports, custom dashboards and Visual Analyzer
  • SSO · Veviad Assistant (BYOK)

Veviad Agents optional at general availability

Request pricing

AUTOMATE & SCALE

Professional

Scale with automation, reporting and governance.

10,000 assets · 25 operators · unlimited employees
  • Everything in Growth
  • Workflow automation with webhooks
  • Scheduled reports · audit export
  • Custom roles · enforced SSO · SCIM · Priority Support

Veviad Agents included at general availability

Request trial access

TAILORED DEPLOYMENT

Enterprise

Tailored deployment and service options, including self-hosting.

Custom capacity · unlimited employees
  • Everything in Professional
  • Private managed environment or self-hosting
  • Contractual response commitments
  • Dedicated Success

Scope and deployment agreed individually

Contact sales

All packages let employees use the included self-service features at no additional user charge. Contact us for a tailored quote.

Free Trial

Request trial access. Get started after review.

14 days with the Professional product features in your own environment, with no payment details and no automatic renewal.

In your trial environment, the setup assistant guides you through the essentials.

  1. Submit the FormWe first send an email to verify your address.
  2. Verify Your EmailThe verification link remains valid for 72 hours.
  3. Request Review and SetupOnce approved, we set up your trial environment and email you the login details.
  4. Explore for 14 DaysWe remind you three days before the trial ends. Access then stops, and the data is permanently deleted seven days later.

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